Host or Sponsor a Special Event
Nicklaus Children's Hospital, formerly Miami Children's Hospital, recognizes the many choices available in our community, and wants to begin by thanking you for thinking of us. We welcome your ideas and interest in providing a Special Event for our patients.
What is a Special Event?
Special Events refer to visits that allow our patients the opportunity for hands-on participation and involvement via unique experiences and activities. Since many of our programs already provide ample craft and play opportunities daily, we value your creativity in proposing a visit which will provide our patients with a “one-of-a-kind” activity. This is your time to explore your talents and skills and share them with our patients and families!
Ideas for Special Events:
- Jewelry making with unique beads/wires/materials
- Magic shows
- Dance, theater and/or musical performances
- Visits by sports figures and celebrities
- Visits by child-friendly costumed characters
Please ensure that your proposed idea will be enjoyable to a wide audience since our hospital serves patients ranging in age from birth through 21 years old.
Where do Special Events occur?
Below are the areas of the hospital which are available for Special Events. Please take some time to read about each area and contact Nuria Claramunt (Nuria.Claramunt@mch.com
) once you have chosen your location and your proposed, unique idea!
- Main Playroom with Child Life
- Michael Fux Family Center
- Radio Lollipop
- Child Care Center
- Psychiatry Unit
Rules and Guidelines to read
prior to scheduling your event:
- 15 years of age or older
- Immunization for Measles and Rubella up to date
- Immune to chicken pox
- Excellent health on day of visit
- Guarantees Patients and Family rights to Confidentiality and Privacy
- DO NOT inquire about a patient’s condition or hospital stay
NUMBER OF ATTENDEES
- Photography and videography is not allowed on campus
- Special requests must be coordinated with the Marketing Department at least two weeks prior to event
TOY & DISTRIBUTION
- No more than FIVE members of your organization may participate, including an adult leader
- No more than THREE members allowed to visit PICU and for playroom activities
- All individuals must be accompanied by a Nicklaus Children’s Hospital staff member or approved volunteer while in the hospital
- Patient participation varies based on census and medical condition
- Not allowed to distribute any toys, prizes, gifts, food, or candy unless approved by the Volunteer Resources Department, Child Life Department, or Michael Fux Family Center Staff prior to visitation date
- No religious oriented entertainment, activities, or gifts.
- Only NEW, UNWRAPPED toys can be distributed to children
- Organization may be split into smaller groups due to limited time and space. Please come prepared to do so
FLYERS & MATERIALS
- Individuals must be responsible, friendly, clean, and well-mannered at all times
- Child-friendly attire is appreciated
- No shorts, tank tops, midriffs, or miniskirts
- No high heels are allowed outside playroom
- Sending a draft or a flyer describing your activity is optional, but highly recommended
- Send two weeks prior to event for approval and to be distributed by staff
- Groups cannot distribute flyers, informational or promotional materials
- Remember that children of all ages and abilities will be attending
- Most difficult population to provide for are infants/toddlers and adolescents, so please keep in mind when gathering donations and preparing activity
- Must be made 48 HOURS PRIOR to event
Application process for your Special Event visit:
Please read and complete the application, save and email back to Nuria.Claramunt@mch.com. Nuria will review and discuss your proposed special event idea for the location you have selected. A confirmation email is sent to you once the event has been approved. If your event is less than four weeks from application submittal date, please call 786-624-4431 for consultation.
Thank you once again for your interest in bringing joy through your event to our patients at Nicklaus Children's Hospital.