Meeting planners or program chairs wishing to request CME sponsorship from the Department of Medical Education at Nicklaus Children's Hospital for their planned educational activities are required to follow the steps and timeline below in starting the application process. Click on the links below to be directed to a step-by-step planning process for your CME activity.
Activity Chair awaits notification of approval of Activity Request. All COIs should be resolved prior to proceeding with the planning process.
Once all COIs of activity director and planner are resolved, complete and submit a CME Application Form along with the following documents:
If activity is a Regularly Scheduled Series, the activity chair must complete one of the following:
The CME Department designs the activity's registration site or dedicated landing page based on feedback from the Activity Chair and Planners.
If soliciting educational grants or exhibitor support, submit one of the following:
Please note that there are differences in policy between exhibitors and educational grants. All grants requests and exhibitor agreements MUST be reviewed by CME staff prior to execution in order to ensure compliance.
The CME Department sends letters to faculty to collect faculty disclosures, CVs, and other documents.
OPTIONAL - Submit a revised preliminary budget.
The CME Director and Activity Chair review all faculty disclosures for potential conflicts of interest and relevant financial relationships. The CME Director decides on the mechanism for resolution of any conflicts of interest, which will be logged in a COI Resolution/Peer Review Form.
The activity moderator(s) complete a Written Attestation of Live Disclosures.
Submit all sign-in sheets, evaluations, and forms collected during the event to the CME Department.
The CME staff distributes the Evaluation Summary Reports to CME Director (and optionally, to the Activity Chair).
If applicable, consider a 3-month Post-Activity Survey to assess practice change.
Submit an Activity Improvement Plan using the PDSA Documentation Form.